How to Return a Leased Copier: Process & Shipping Guide

How to Return a Leased Copier

The end of a copier lease can be stressful if you don't know what to expect. Damage disputes, unreturned toner fees, improper packaging — all avoidable with the right preparation.

60-Day Checklist

60 days before end of lease:

• Review your lease agreement for return terms and notice requirements

• Notify your leasing company in writing (most require 30–90 days notice)

• Request the official return authorization and shipping instructions

30 days before end of lease:

• Schedule your copier pickup with a qualified copier shipping company

• Confirm return address with the leasing company

1 week before pickup:

• Clear the copier's hard drive if it contains sensitive documents

• Print out the meter reading page and retain a copy

• Remove any accessories that belong to you

What Leasing Companies Charge for Damage

• Missing toner cartridges: $50–$300 each

• Scratches or dents: $50–$500

• Drum damage: $200–$800

• Missing accessories: Full replacement cost

Proper return shipping with condition documentation is your best protection.

How Copier Lease Return Shipping Works

1. Scheduled pickup — trained crew arrives on time 2. Condition inspection — photos and condition report before touching the machine 3. Professional packaging — copier-specific wrap and palletizing 4. Transport — dedicated copier freight to the leasing company's warehouse 5. Delivery confirmation — proof of delivery and condition report for your records

Before the Return: Meter Reading

• Print a complete meter page showing all counters

• Send this to your leasing company in writing with your lease number

• Keep a copy for at least 3 years

[Get a copier lease return shipping quote →](/services/copier-lease-shipping)