Copier Shipping Cost Guide: What to Expect in 2025

How much does it cost to ship a copier? Real price ranges by size, distance, and service level — updated for 2025.

Copier Shipping Cost Guide 2025

Copier shipping costs typically range from $150 to $1,400+ depending on machine size, weight, distance, and service level.

2025 Price Ranges

| Copier Type | Weight | Regional | Coast-to-Coast | White Glove | |---|---|---|---|---| | Desktop MFP | 20–80 lbs | $150–$250 | $200–$350 | $300–$500 | | Mid-Size Floor Copier | 80–250 lbs | $200–$350 | $300–$500 | $450–$750 | | Large Floor Copier | 250–500 lbs | $300–$500 | $400–$650 | $600–$1,000 | | Production Printer | 500+ lbs | $500–$900 | $700–$1,400 | $1,000–$2,500+ |

The 7 Factors That Affect Copier Shipping Cost

1. Weight and Dimensions (High Impact) — Heavier and larger copiers cost more due to freight class 2. Shipping Distance (High Impact) — Coast-to-coast adds $150–$300 on a full-size copier 3. Service Level (High Impact) — Standard freight vs. inside delivery vs. white glove 4. Packaging (Medium) — Custom crating adds $75–$200 but protects against damage 5. Pickup vs. Drop-Off (Medium) — Scheduled pickup adds $50–$150 vs. freight terminal drop-off 6. Insurance (Low–Medium) — Full-value coverage costs 1–2% of declared value 7. Timeline (Medium) — Expedited delivery adds a premium

Is Cheap Copier Shipping Worth It?

Generic freight carriers have 3–5x higher damage rates for copiers. A $150 savings can cost $2,000+ in a damage claim. For machines worth $1,000+, always use a copier-specific shipper.

Volume Discounts

Dealers and MPS providers shipping 10+ copiers per month qualify for volume pricing — typically 15–35% below standard rates.