Copier Lease End of Term: Your Options Explained

Copier Lease End of Term: Your Complete Options

When a copier lease ends, most businesses don't know they have more options than simply handing the machine back.

Critical: Check Your Notice Requirement

Most leases require 60–90 days written notice if you plan to return. If you miss this window, the lease auto-renews month-to-month — often at 20–50% more per month.

Set a calendar reminder 90 days before your lease end date.

Option 1: Return the Copier

The standard option. Notify in writing within the required notice period, schedule professional return shipping, and document machine condition.

Watch for: Damage charges. Get a condition report at pickup to protect yourself.

Option 2: Purchase the Equipment

Most leases include a Fair Market Value (FMV) or fixed buyout option. Makes sense when the machine works well and the buyout price is below replacement cost.

Watch for: FMV is negotiable. Get an independent quote before accepting.

Option 3: Upgrade to a New Lease

Dealers can roll your existing lease into a new one for updated equipment. Watch for rollover balances hidden in higher monthly payments.

Option 4: Extend Month-to-Month

Available at most leasing companies but expensive (20–50% more per month). Only for short-term bridges.

Option 5: Early Termination

Allowed with a penalty — typically the remaining balance minus a discount. Rarely the best option financially.

Protecting Yourself on Return

Use a professional copier lease return shipping company that provides condition documentation at pickup. This photo record protects you from false damage charges at the warehouse.

[Learn about our copier lease return shipping →](/services/copier-lease-shipping)